If It Isn't Scheduled in Time, It Isn't Happening

Never-ending To Do List

Too often, I think, we approach quite a lot of what we have to do with the thought “I’ll fit that in somewhere.”

How often does that really work? More often than not, I assert, it doesn’t work at all!

We don’t get things done, and then we wonder why?

Everything we have to do takes time to be done.

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About The Author

Terry Monaghan's picture

Terry is the CEO of Time Triage

With over 30 years of business and entrepreneurial experience, Terry’s unique technology has dramatically increased the productivity of Fortune 100 executives and entrepreneurs in a variety of industries. Whether it’s a corporate executive or a “solo-preneur,” the outcome of Terry’s methodology will give you an expanded level of freedom and productivity with results you can measure.

Terry’s clients find themselves working on what is most fulfilling and what really matters in moving things forward rather than what they previously thought they “had to do.” The things you hoped to get to someday become the things you work on today.

Terry’s work was recently featured in the New York Times best-seller Overwhelmed: Work, Love and Play When No One Has The Time by Brigid Schulte (Sarah Crichton Books, March 11, 2014).

Eliminating overwhelm, giving clients more time to focus and clarity about where to focus, and implementing what it takes to produce results beyond what is predictable are what Terry’s efforts are all about. Her high integrity, no-nonsense, practical approach to business operations has helped build trusted relationships with many high performing professionals, entrepreneurs, and executives.

Vacations are a Must: Proven Reasons Why You Need Time Off

All work and no play makes Jack a dull boy.

We know getting away from the daily grind makes us feel good, but is it just the temporary exhale we crave, or do we actually need breaks in our routine to be truly better at what we do?

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About The Author

Productivity Tip - Build a Favorite Items List

Shop Smart

Build a favorite items list at your online office supply site, and use it.

Most of us are creatures of habit. We always buy the same things.

The same paper, the same pens, the same ink, the same toner, the same calendars, the same cards.

You get the point.

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About The Author

Terry Monaghan's picture

Terry is the CEO of Time Triage

With over 30 years of business and entrepreneurial experience, Terry’s unique technology has dramatically increased the productivity of Fortune 100 executives and entrepreneurs in a variety of industries. Whether it’s a corporate executive or a “solo-preneur,” the outcome of Terry’s methodology will give you an expanded level of freedom and productivity with results you can measure.

Terry’s clients find themselves working on what is most fulfilling and what really matters in moving things forward rather than what they previously thought they “had to do.” The things you hoped to get to someday become the things you work on today.

Terry’s work was recently featured in the New York Times best-seller Overwhelmed: Work, Love and Play When No One Has The Time by Brigid Schulte (Sarah Crichton Books, March 11, 2014).

Eliminating overwhelm, giving clients more time to focus and clarity about where to focus, and implementing what it takes to produce results beyond what is predictable are what Terry’s efforts are all about. Her high integrity, no-nonsense, practical approach to business operations has helped build trusted relationships with many high performing professionals, entrepreneurs, and executives.

To Shred or Not to Shred?

Dear Andrew,

I love your ideas!
Should basic personal info like addresses be shredded or can things like addressed envelopes and magazines be recycled? It would help if I didn’t have to tear addresses off for shredding as some folks tell me I should.
Thanks for all your free support.
Juliet N.

Dear Juliet,
Thank you for your email and I’m glad you’re enjoying the resources!

I always shred offers for credit cards or other correspondence with account numbers on it.

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About The Author

Andrew Mellen's picture

Andrew Mellen is an organizational expert, public speaker, and the #1 best-selling author of Unstuff Your Life!

Andrew has helped tens of thousands of people worldwide to declutter and simplify their lives while regaining time for the things that matter.

A sought-after authority on organizing and productivity, Andrew's addressed audiences from The Great British Business Show to TEDx. 

Corporate clients include American Express, Genentech, NetApp, Time, Inc., and the US Depts. of Education and Homeland Security.

The media has dubbed Andrew “The Most Organized Man in America.” He writes a featured column called “Ask The Organizer” in Real Simple. In addition, he has written for and/or appeared in: The Wall Street Journal, Los Angeles Times, The New York Times, Oprah Magazine, America Now, The Lisa Oz Show, The Nate Berkus Show, Oprah & Friends, Martha Stewart Living Today, ABC, NBC, CBS, CW11, HGTV, DIY Network, LiveWell Network, KnowMoreTV, Better Homes & Gardens, Ladies' Home Journal, Woman's Day, Family Circle, USA Today, GQ, InStyle, All You, Tricycle: The Buddhist Review, Healthy UK, American Way, numerous trade and travel publications, and NPR.

He leads workshops and speaks internationally while maintaining a private practice working with clients ranging from Fortune 100 companies, trade associations, and non-profits to CEOs, award-winning filmmakers, and authors, as well as overwhelmed parents everywhere. 

In 2013, Andrew founded Unstuff U®, the world's first completely virtual personal organization training center, offering classes, workshops, and other online resources for businesses and individuals. 

Andrew is a member of the Experts Collective and serves on the faculty of the New York Open Center in New York City. He speaks frequently on the intersection of spirituality and organization at places including Omega Institute, San Francisco Zen Center, Tassajara, All Saints Church, JCC Manhattan, and the Center for Spiritual Enlightenment, among others.

Previously, Andrew was an award-winning playwright, actor, producer, and director and the former Artistic Director of Alice B. Theater (Seattle), DC Arts Center (Washington, DC), and Shuttle Theater Company (New York). He is a contributing author to Yes Is the Answer: (And Other Prog-Rock Tales).

Andrew lives by his motto: More Love, Less Stuff!® 

Find him on the web at andrewmellen.com.

Don't Set Alerts for Everything

It is useful to set some form of alert/alarm for parts of your day.

Personally, I set alerts for scheduled appointments and phone calls, to ensure that I am not late or forgetting them. OK, sometimes I also have to set an alarm to remind myself to eat. But I am not setting an alert for every task I have set for my day.

Have you ever had an alarm go off and hit the snooze? Or had a computer alert pop up only to snooze/dismiss it – and promptly forget about what it was there for?

Tags: 

About The Author

Terry Monaghan's picture

Terry is the CEO of Time Triage

With over 30 years of business and entrepreneurial experience, Terry’s unique technology has dramatically increased the productivity of Fortune 100 executives and entrepreneurs in a variety of industries. Whether it’s a corporate executive or a “solo-preneur,” the outcome of Terry’s methodology will give you an expanded level of freedom and productivity with results you can measure.

Terry’s clients find themselves working on what is most fulfilling and what really matters in moving things forward rather than what they previously thought they “had to do.” The things you hoped to get to someday become the things you work on today.

Terry’s work was recently featured in the New York Times best-seller Overwhelmed: Work, Love and Play When No One Has The Time by Brigid Schulte (Sarah Crichton Books, March 11, 2014).

Eliminating overwhelm, giving clients more time to focus and clarity about where to focus, and implementing what it takes to produce results beyond what is predictable are what Terry’s efforts are all about. Her high integrity, no-nonsense, practical approach to business operations has helped build trusted relationships with many high performing professionals, entrepreneurs, and executives.

The Wisdom of Routine

“I’m hoping my routine will break me out of my rut.

If I keep spinning my wheels, I’m bound to become a bicycling champion.”

~ Jarod Kintz, This Book is Not FOR SALE

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About The Author

Laura Basha's picture

Dr. Laura Basha is an organizational psychologist, writer, and artist, and along with organizational transformation, consulting, and executive coaching, she offers her skills as a life coach and educator, specializing in personal transformation and creative self-expression. For over thirty years she has worked with thousands of international clientele, using a principle-based paradigm of health and empowerment, catalyzing an awakening in people to their authentic self-expression, creativity, and power. She has taught her work in private practice as well as community, clinical, academic, professional, public, and corporate settings. Find more of Dr. Laura Basha's teachings, videos, artwork, and writings at White Bird Rising.

Managing Interruptions - Phone and Email

By default, we are getting interrupted at least once every 6-8 minutes all day long.

And, it takes 10-15 minutes to bring your focus back to what you were doing when you were interrupted.

That math just doesn’t work. Think about it.

You will be interrupted, and you will most likely keep getting interrupted before you can get back to what you were doing (if you even remember what it was).

Do you really need to see that pop-up every time you get an incoming email? Do you really need to hear that beep every time something lands in your inbox?

Tags: 

About The Author

Terry Monaghan's picture

Terry is the CEO of Time Triage

With over 30 years of business and entrepreneurial experience, Terry’s unique technology has dramatically increased the productivity of Fortune 100 executives and entrepreneurs in a variety of industries. Whether it’s a corporate executive or a “solo-preneur,” the outcome of Terry’s methodology will give you an expanded level of freedom and productivity with results you can measure.

Terry’s clients find themselves working on what is most fulfilling and what really matters in moving things forward rather than what they previously thought they “had to do.” The things you hoped to get to someday become the things you work on today.

Terry’s work was recently featured in the New York Times best-seller Overwhelmed: Work, Love and Play When No One Has The Time by Brigid Schulte (Sarah Crichton Books, March 11, 2014).

Eliminating overwhelm, giving clients more time to focus and clarity about where to focus, and implementing what it takes to produce results beyond what is predictable are what Terry’s efforts are all about. Her high integrity, no-nonsense, practical approach to business operations has helped build trusted relationships with many high performing professionals, entrepreneurs, and executives.

Stop Doing Everyone Else's Job

At some point you will realize that there are certain tasks that you are really brilliant at – that are your unique gift to the world.

We are well served when you focus on doing that!

Tags: 

About The Author

Terry Monaghan's picture

Terry is the CEO of Time Triage

With over 30 years of business and entrepreneurial experience, Terry’s unique technology has dramatically increased the productivity of Fortune 100 executives and entrepreneurs in a variety of industries. Whether it’s a corporate executive or a “solo-preneur,” the outcome of Terry’s methodology will give you an expanded level of freedom and productivity with results you can measure.

Terry’s clients find themselves working on what is most fulfilling and what really matters in moving things forward rather than what they previously thought they “had to do.” The things you hoped to get to someday become the things you work on today.

Terry’s work was recently featured in the New York Times best-seller Overwhelmed: Work, Love and Play When No One Has The Time by Brigid Schulte (Sarah Crichton Books, March 11, 2014).

Eliminating overwhelm, giving clients more time to focus and clarity about where to focus, and implementing what it takes to produce results beyond what is predictable are what Terry’s efforts are all about. Her high integrity, no-nonsense, practical approach to business operations has helped build trusted relationships with many high performing professionals, entrepreneurs, and executives.

Focus on What You Do Brilliantly

Know Your Wheelhouse

Imagine this: Your computer hard drive crashes. You hadn’t done a backup recently. Everything you need is on that computer. What do you do?

Do you spend days researching how to recover lost data (days when you are not doing your own job)?

Then, do you attempt to recover your lost data on your own (potentially making it truly unrecoverable)?

Or, do you call the computer repair guy and let him/her handle it quickly and thoroughly?

Unless your business and expertise is computer repair you have NO business trying to do this yourself.

Tags: 

About The Author

Terry Monaghan's picture

Terry is the CEO of Time Triage

With over 30 years of business and entrepreneurial experience, Terry’s unique technology has dramatically increased the productivity of Fortune 100 executives and entrepreneurs in a variety of industries. Whether it’s a corporate executive or a “solo-preneur,” the outcome of Terry’s methodology will give you an expanded level of freedom and productivity with results you can measure.

Terry’s clients find themselves working on what is most fulfilling and what really matters in moving things forward rather than what they previously thought they “had to do.” The things you hoped to get to someday become the things you work on today.

Terry’s work was recently featured in the New York Times best-seller Overwhelmed: Work, Love and Play When No One Has The Time by Brigid Schulte (Sarah Crichton Books, March 11, 2014).

Eliminating overwhelm, giving clients more time to focus and clarity about where to focus, and implementing what it takes to produce results beyond what is predictable are what Terry’s efforts are all about. Her high integrity, no-nonsense, practical approach to business operations has helped build trusted relationships with many high performing professionals, entrepreneurs, and executives.

Give Up on Multi-Tasking: Recipe for Success

Give Up on Multi-Tasking

Seriously. Give it up.

It doesn’t work! It’s only an illusion that it enables you to get more done.

Time and time again it has been tested, and proven to actually have everything take longer than if each task were done on its own.

I get a lot done in a day, and the only multi-tasking I am capable of is listening to music while I am taking a walk. Because it doesn’t matter if I miss part of the song!

Tags: 

About The Author

Terry Monaghan's picture

Terry is the CEO of Time Triage

With over 30 years of business and entrepreneurial experience, Terry’s unique technology has dramatically increased the productivity of Fortune 100 executives and entrepreneurs in a variety of industries. Whether it’s a corporate executive or a “solo-preneur,” the outcome of Terry’s methodology will give you an expanded level of freedom and productivity with results you can measure.

Terry’s clients find themselves working on what is most fulfilling and what really matters in moving things forward rather than what they previously thought they “had to do.” The things you hoped to get to someday become the things you work on today.

Terry’s work was recently featured in the New York Times best-seller Overwhelmed: Work, Love and Play When No One Has The Time by Brigid Schulte (Sarah Crichton Books, March 11, 2014).

Eliminating overwhelm, giving clients more time to focus and clarity about where to focus, and implementing what it takes to produce results beyond what is predictable are what Terry’s efforts are all about. Her high integrity, no-nonsense, practical approach to business operations has helped build trusted relationships with many high performing professionals, entrepreneurs, and executives.

Subscribe to RSS - work habits
Crowded desk filled with papers, computer, calendar, and more.
04/17/2018
Never-ending To Do List Too often, I think, we approach quite a lot of what we have to do with the thought “I’ll fit that in somewhere.” How often does that really work? More often than... read more
Sunglasses and flip flops on beach mat and sand
05/21/2017
Anonymous (not verified)
All work and no play makes Jack a dull boy. We know getting away from the daily grind makes us feel good, but is it just the temporary exhale we crave, or do we actually need breaks in our routine... read more
Multiple colors of highlighter pens lined up together.
10/30/2016
Shop Smart Build a favorite items list at your online office supply site, and use it. Most of us are creatures of habit. We always buy the same things. The same paper, the same pens, the... read more
close up of typed paper gone through shredder
07/03/2016
Dear Andrew, I love your ideas! Should basic personal info like addresses be shredded or can things like addressed envelopes and magazines be recycled? It would help if I didn’t have to tear... read more
hands setting digital wristwatch alarm
05/01/2016
It is useful to set some form of alert/alarm for parts of your day. Personally, I set alerts for scheduled appointments and phone calls, to ensure that I am not late or forgetting them. OK,... read more
close up wheels of BMX mountain bikes
04/11/2016
“I’m hoping my routine will break me out of my rut. If I keep spinning my wheels, I’m bound to become a bicycling champion.” ~ Jarod Kintz, This Book is Not FOR SALE Over the last... read more
green and blue painted sign says SHHH
03/27/2016
By default, we are getting interrupted at least once every 6-8 minutes all day long. And, it takes 10-15 minutes to bring your focus back to what you were doing when you were interrupted... read more
young bearded man focused on work in office
03/13/2016
At some point you will realize that there are certain tasks that you are really brilliant at – that are your unique gift to the world. We are well served when you focus on doing that... read more
brass plaque on ship says WHEELHOUSE
02/21/2016
Know Your Wheelhouse Imagine this: Your computer hard drive crashes. You hadn’t done a backup recently. Everything you need is on that computer. What do you do? Do you spend days researching... read more

Pages

Crowded desk filled with papers, computer, calendar, and more.
04/17/2018
Never-ending To Do List Too often, I think, we approach quite a lot of what we have to do with the thought “I’ll fit that in somewhere.” How often does that really work? More often than... read more
Sunglasses and flip flops on beach mat and sand
05/21/2017
Anonymous (not verified)
All work and no play makes Jack a dull boy. We know getting away from the daily grind makes us feel good, but is it just the temporary exhale we crave, or do we actually need breaks in our routine... read more
Multiple colors of highlighter pens lined up together.
10/30/2016
Shop Smart Build a favorite items list at your online office supply site, and use it. Most of us are creatures of habit. We always buy the same things. The same paper, the same pens, the... read more
close up of typed paper gone through shredder
07/03/2016
Dear Andrew, I love your ideas! Should basic personal info like addresses be shredded or can things like addressed envelopes and magazines be recycled? It would help if I didn’t have to tear... read more
hands setting digital wristwatch alarm
05/01/2016
It is useful to set some form of alert/alarm for parts of your day. Personally, I set alerts for scheduled appointments and phone calls, to ensure that I am not late or forgetting them. OK,... read more
close up wheels of BMX mountain bikes
04/11/2016
“I’m hoping my routine will break me out of my rut. If I keep spinning my wheels, I’m bound to become a bicycling champion.” ~ Jarod Kintz, This Book is Not FOR SALE Over the last... read more
green and blue painted sign says SHHH
03/27/2016
By default, we are getting interrupted at least once every 6-8 minutes all day long. And, it takes 10-15 minutes to bring your focus back to what you were doing when you were interrupted... read more
young bearded man focused on work in office
03/13/2016
At some point you will realize that there are certain tasks that you are really brilliant at – that are your unique gift to the world. We are well served when you focus on doing that... read more
brass plaque on ship says WHEELHOUSE
02/21/2016
Know Your Wheelhouse Imagine this: Your computer hard drive crashes. You hadn’t done a backup recently. Everything you need is on that computer. What do you do? Do you spend days researching... read more

Pages