Scanning and Shredding Documents

To Shred or Not to Shred

Too much paper makes everyone crazy and I’m no exception.

Today I’m going through all my paper files to pull out everything that can be tossed, scanned, and/or shredded.

I’m committed to moving less paper out of this apt than I moved in with.

I’ll be on the lookout for anything I can find online and bookmark or download and file digitally.

I’ll also be looking for things I saved for old projects or as resources and scan those as well.

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About The Author

Andrew Mellen's picture

Andrew Mellen is an organizational expert, public speaker, and the #1 best-selling author of Unstuff Your Life!

Andrew has helped tens of thousands of people worldwide to declutter and simplify their lives while regaining time for the things that matter.

A sought-after authority on organizing and productivity, Andrew's addressed audiences from The Great British Business Show to TEDx. 

Corporate clients include American Express, Genentech, NetApp, Time, Inc., and the US Depts. of Education and Homeland Security.

The media has dubbed Andrew “The Most Organized Man in America.” He writes a featured column called “Ask The Organizer” in Real Simple. In addition, he has written for and/or appeared in: The Wall Street Journal, Los Angeles Times, The New York Times, Oprah Magazine, America Now, The Lisa Oz Show, The Nate Berkus Show, Oprah & Friends, Martha Stewart Living Today, ABC, NBC, CBS, CW11, HGTV, DIY Network, LiveWell Network, KnowMoreTV, Better Homes & Gardens, Ladies' Home Journal, Woman's Day, Family Circle, USA Today, GQ, InStyle, All You, Tricycle: The Buddhist Review, Healthy UK, American Way, numerous trade and travel publications, and NPR.

He leads workshops and speaks internationally while maintaining a private practice working with clients ranging from Fortune 100 companies, trade associations, and non-profits to CEOs, award-winning filmmakers, and authors, as well as overwhelmed parents everywhere. 

In 2013, Andrew founded Unstuff U®, the world's first completely virtual personal organization training center, offering classes, workshops, and other online resources for businesses and individuals. 

Andrew is a member of the Experts Collective and serves on the faculty of the New York Open Center in New York City. He speaks frequently on the intersection of spirituality and organization at places including Omega Institute, San Francisco Zen Center, Tassajara, All Saints Church, JCC Manhattan, and the Center for Spiritual Enlightenment, among others.

Previously, Andrew was an award-winning playwright, actor, producer, and director and the former Artistic Director of Alice B. Theater (Seattle), DC Arts Center (Washington, DC), and Shuttle Theater Company (New York). He is a contributing author to Yes Is the Answer: (And Other Prog-Rock Tales).

Andrew lives by his motto: More Love, Less Stuff!® 

Find him on the web at andrewmellen.com.

Where Will I Think to Look For This Later?

Asking yourself the question “Where will I think to look for this?” might be the single greatest organizational step you can take.

Asking yourself this question puts you in a state of awareness about your organizational style and creates an automatic mnemonic so you are even more likely to remember later on.

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About The Author

Samantha Bennett's picture

Originally from Chicago, Samantha Bennett is a writer, speaker, teacher, and creativity/productivity specialist and the author of the bestselling "Get It Done: From Procrastination to Creative Genius in 15 Minutes a Day" (New World Library)

She is the creator of www.TheOrganizedArtistCompany.com and www.TheOrganizedEntrepreneurCompany.com, both organizations dedicated to helping creative people get unstuck, especially by helping them focus and move forward on their goals.

Now based in a tiny beach town outside of Los Angeles, Bennett offers her revolutionary online workshops to overwhelmed procrastinators, frustrated overachievers, and recovering perfectionists everywhere.

You Finished With That?

How many times have you been at a restaurant and the server circles by your table to ask, “Still working on that?” or “You finished with that?”

I’ll leave the manners of such a question to friend and colleague Thomas Farley (Mr. Manners).

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About The Author

Andrew Mellen's picture

Andrew Mellen is an organizational expert, public speaker, and the #1 best-selling author of Unstuff Your Life!

Andrew has helped tens of thousands of people worldwide to declutter and simplify their lives while regaining time for the things that matter.

A sought-after authority on organizing and productivity, Andrew's addressed audiences from The Great British Business Show to TEDx. 

Corporate clients include American Express, Genentech, NetApp, Time, Inc., and the US Depts. of Education and Homeland Security.

The media has dubbed Andrew “The Most Organized Man in America.” He writes a featured column called “Ask The Organizer” in Real Simple. In addition, he has written for and/or appeared in: The Wall Street Journal, Los Angeles Times, The New York Times, Oprah Magazine, America Now, The Lisa Oz Show, The Nate Berkus Show, Oprah & Friends, Martha Stewart Living Today, ABC, NBC, CBS, CW11, HGTV, DIY Network, LiveWell Network, KnowMoreTV, Better Homes & Gardens, Ladies' Home Journal, Woman's Day, Family Circle, USA Today, GQ, InStyle, All You, Tricycle: The Buddhist Review, Healthy UK, American Way, numerous trade and travel publications, and NPR.

He leads workshops and speaks internationally while maintaining a private practice working with clients ranging from Fortune 100 companies, trade associations, and non-profits to CEOs, award-winning filmmakers, and authors, as well as overwhelmed parents everywhere. 

In 2013, Andrew founded Unstuff U®, the world's first completely virtual personal organization training center, offering classes, workshops, and other online resources for businesses and individuals. 

Andrew is a member of the Experts Collective and serves on the faculty of the New York Open Center in New York City. He speaks frequently on the intersection of spirituality and organization at places including Omega Institute, San Francisco Zen Center, Tassajara, All Saints Church, JCC Manhattan, and the Center for Spiritual Enlightenment, among others.

Previously, Andrew was an award-winning playwright, actor, producer, and director and the former Artistic Director of Alice B. Theater (Seattle), DC Arts Center (Washington, DC), and Shuttle Theater Company (New York). He is a contributing author to Yes Is the Answer: (And Other Prog-Rock Tales).

Andrew lives by his motto: More Love, Less Stuff!® 

Find him on the web at andrewmellen.com.

The Lie of "No Time"

We all fall prey to it at some point.

And while there may be legitimate periods of time that are completely full and inflexible, our lives as a whole are not.

We’re trying to regain some control.

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About The Author

Andrew Mellen's picture

Andrew Mellen is an organizational expert, public speaker, and the #1 best-selling author of Unstuff Your Life!

Andrew has helped tens of thousands of people worldwide to declutter and simplify their lives while regaining time for the things that matter.

A sought-after authority on organizing and productivity, Andrew's addressed audiences from The Great British Business Show to TEDx. 

Corporate clients include American Express, Genentech, NetApp, Time, Inc., and the US Depts. of Education and Homeland Security.

The media has dubbed Andrew “The Most Organized Man in America.” He writes a featured column called “Ask The Organizer” in Real Simple. In addition, he has written for and/or appeared in: The Wall Street Journal, Los Angeles Times, The New York Times, Oprah Magazine, America Now, The Lisa Oz Show, The Nate Berkus Show, Oprah & Friends, Martha Stewart Living Today, ABC, NBC, CBS, CW11, HGTV, DIY Network, LiveWell Network, KnowMoreTV, Better Homes & Gardens, Ladies' Home Journal, Woman's Day, Family Circle, USA Today, GQ, InStyle, All You, Tricycle: The Buddhist Review, Healthy UK, American Way, numerous trade and travel publications, and NPR.

He leads workshops and speaks internationally while maintaining a private practice working with clients ranging from Fortune 100 companies, trade associations, and non-profits to CEOs, award-winning filmmakers, and authors, as well as overwhelmed parents everywhere. 

In 2013, Andrew founded Unstuff U®, the world's first completely virtual personal organization training center, offering classes, workshops, and other online resources for businesses and individuals. 

Andrew is a member of the Experts Collective and serves on the faculty of the New York Open Center in New York City. He speaks frequently on the intersection of spirituality and organization at places including Omega Institute, San Francisco Zen Center, Tassajara, All Saints Church, JCC Manhattan, and the Center for Spiritual Enlightenment, among others.

Previously, Andrew was an award-winning playwright, actor, producer, and director and the former Artistic Director of Alice B. Theater (Seattle), DC Arts Center (Washington, DC), and Shuttle Theater Company (New York). He is a contributing author to Yes Is the Answer: (And Other Prog-Rock Tales).

Andrew lives by his motto: More Love, Less Stuff!® 

Find him on the web at andrewmellen.com.

Create Time for Follow Up

Set aside a regular time for follow up.

You’ve met all these great people – in person at events, online through social media, or via email introductions from others.

You know you have to follow up with them, and it had better be quickly!

But you are too busy right now – your schedule is just packed.

So, you set those cards aside telling yourself you will follow up ‘soon’ – just as soon as you finish this one thing.

Then days go by, or weeks, or months, and you find the card/email again and kick yourself for not following up before now.

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About The Author

Terry Monaghan's picture

Terry is the CEO of Time Triage

With over 30 years of business and entrepreneurial experience, Terry’s unique technology has dramatically increased the productivity of Fortune 100 executives and entrepreneurs in a variety of industries. Whether it’s a corporate executive or a “solo-preneur,” the outcome of Terry’s methodology will give you an expanded level of freedom and productivity with results you can measure.

Terry’s clients find themselves working on what is most fulfilling and what really matters in moving things forward rather than what they previously thought they “had to do.” The things you hoped to get to someday become the things you work on today.

Terry’s work was recently featured in the New York Times best-seller Overwhelmed: Work, Love and Play When No One Has The Time by Brigid Schulte (Sarah Crichton Books, March 11, 2014).

Eliminating overwhelm, giving clients more time to focus and clarity about where to focus, and implementing what it takes to produce results beyond what is predictable are what Terry’s efforts are all about. Her high integrity, no-nonsense, practical approach to business operations has helped build trusted relationships with many high performing professionals, entrepreneurs, and executives.

To Shred or Not to Shred?

Dear Andrew,

I love your ideas!
Should basic personal info like addresses be shredded or can things like addressed envelopes and magazines be recycled? It would help if I didn’t have to tear addresses off for shredding as some folks tell me I should.
Thanks for all your free support.
Juliet N.

Dear Juliet,
Thank you for your email and I’m glad you’re enjoying the resources!

I always shred offers for credit cards or other correspondence with account numbers on it.

Tags: 

About The Author

Andrew Mellen's picture

Andrew Mellen is an organizational expert, public speaker, and the #1 best-selling author of Unstuff Your Life!

Andrew has helped tens of thousands of people worldwide to declutter and simplify their lives while regaining time for the things that matter.

A sought-after authority on organizing and productivity, Andrew's addressed audiences from The Great British Business Show to TEDx. 

Corporate clients include American Express, Genentech, NetApp, Time, Inc., and the US Depts. of Education and Homeland Security.

The media has dubbed Andrew “The Most Organized Man in America.” He writes a featured column called “Ask The Organizer” in Real Simple. In addition, he has written for and/or appeared in: The Wall Street Journal, Los Angeles Times, The New York Times, Oprah Magazine, America Now, The Lisa Oz Show, The Nate Berkus Show, Oprah & Friends, Martha Stewart Living Today, ABC, NBC, CBS, CW11, HGTV, DIY Network, LiveWell Network, KnowMoreTV, Better Homes & Gardens, Ladies' Home Journal, Woman's Day, Family Circle, USA Today, GQ, InStyle, All You, Tricycle: The Buddhist Review, Healthy UK, American Way, numerous trade and travel publications, and NPR.

He leads workshops and speaks internationally while maintaining a private practice working with clients ranging from Fortune 100 companies, trade associations, and non-profits to CEOs, award-winning filmmakers, and authors, as well as overwhelmed parents everywhere. 

In 2013, Andrew founded Unstuff U®, the world's first completely virtual personal organization training center, offering classes, workshops, and other online resources for businesses and individuals. 

Andrew is a member of the Experts Collective and serves on the faculty of the New York Open Center in New York City. He speaks frequently on the intersection of spirituality and organization at places including Omega Institute, San Francisco Zen Center, Tassajara, All Saints Church, JCC Manhattan, and the Center for Spiritual Enlightenment, among others.

Previously, Andrew was an award-winning playwright, actor, producer, and director and the former Artistic Director of Alice B. Theater (Seattle), DC Arts Center (Washington, DC), and Shuttle Theater Company (New York). He is a contributing author to Yes Is the Answer: (And Other Prog-Rock Tales).

Andrew lives by his motto: More Love, Less Stuff!® 

Find him on the web at andrewmellen.com.

Your Work Hours

Determine your work  hours, and stick to them!

Every business has office hours (or store hours, if retail). Why don’t you?

Why do you feel it is necessary to work all hours of the day and night?

Why do you think you need to answer your business phone after hours? Or answer your emails at 11pm?

What impact does this have?

Impact on you: you have no time off.

You are operating as if you are working (or available) 24 hours a day. And you inadvertently train others that you will take their call whenever they call.

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About The Author

Terry Monaghan's picture

Terry is the CEO of Time Triage

With over 30 years of business and entrepreneurial experience, Terry’s unique technology has dramatically increased the productivity of Fortune 100 executives and entrepreneurs in a variety of industries. Whether it’s a corporate executive or a “solo-preneur,” the outcome of Terry’s methodology will give you an expanded level of freedom and productivity with results you can measure.

Terry’s clients find themselves working on what is most fulfilling and what really matters in moving things forward rather than what they previously thought they “had to do.” The things you hoped to get to someday become the things you work on today.

Terry’s work was recently featured in the New York Times best-seller Overwhelmed: Work, Love and Play When No One Has The Time by Brigid Schulte (Sarah Crichton Books, March 11, 2014).

Eliminating overwhelm, giving clients more time to focus and clarity about where to focus, and implementing what it takes to produce results beyond what is predictable are what Terry’s efforts are all about. Her high integrity, no-nonsense, practical approach to business operations has helped build trusted relationships with many high performing professionals, entrepreneurs, and executives.

Stop Doing Everyone Else's Job

At some point you will realize that there are certain tasks that you are really brilliant at – that are your unique gift to the world.

We are well served when you focus on doing that!

Tags: 

About The Author

Terry Monaghan's picture

Terry is the CEO of Time Triage

With over 30 years of business and entrepreneurial experience, Terry’s unique technology has dramatically increased the productivity of Fortune 100 executives and entrepreneurs in a variety of industries. Whether it’s a corporate executive or a “solo-preneur,” the outcome of Terry’s methodology will give you an expanded level of freedom and productivity with results you can measure.

Terry’s clients find themselves working on what is most fulfilling and what really matters in moving things forward rather than what they previously thought they “had to do.” The things you hoped to get to someday become the things you work on today.

Terry’s work was recently featured in the New York Times best-seller Overwhelmed: Work, Love and Play When No One Has The Time by Brigid Schulte (Sarah Crichton Books, March 11, 2014).

Eliminating overwhelm, giving clients more time to focus and clarity about where to focus, and implementing what it takes to produce results beyond what is predictable are what Terry’s efforts are all about. Her high integrity, no-nonsense, practical approach to business operations has helped build trusted relationships with many high performing professionals, entrepreneurs, and executives.

Focus on What You Do Brilliantly

Know Your Wheelhouse

Imagine this: Your computer hard drive crashes. You hadn’t done a backup recently. Everything you need is on that computer. What do you do?

Do you spend days researching how to recover lost data (days when you are not doing your own job)?

Then, do you attempt to recover your lost data on your own (potentially making it truly unrecoverable)?

Or, do you call the computer repair guy and let him/her handle it quickly and thoroughly?

Unless your business and expertise is computer repair you have NO business trying to do this yourself.

Tags: 

About The Author

Terry Monaghan's picture

Terry is the CEO of Time Triage

With over 30 years of business and entrepreneurial experience, Terry’s unique technology has dramatically increased the productivity of Fortune 100 executives and entrepreneurs in a variety of industries. Whether it’s a corporate executive or a “solo-preneur,” the outcome of Terry’s methodology will give you an expanded level of freedom and productivity with results you can measure.

Terry’s clients find themselves working on what is most fulfilling and what really matters in moving things forward rather than what they previously thought they “had to do.” The things you hoped to get to someday become the things you work on today.

Terry’s work was recently featured in the New York Times best-seller Overwhelmed: Work, Love and Play When No One Has The Time by Brigid Schulte (Sarah Crichton Books, March 11, 2014).

Eliminating overwhelm, giving clients more time to focus and clarity about where to focus, and implementing what it takes to produce results beyond what is predictable are what Terry’s efforts are all about. Her high integrity, no-nonsense, practical approach to business operations has helped build trusted relationships with many high performing professionals, entrepreneurs, and executives.

How to Get Rid of Junk Mail

Just as I was finishing up this blog, I went out to my mailbox and there was my mailman. I told him I was writing a blog about how to get rid of junk mail and he invited me to take a photo of the inside of his truck.  As he drove off, he stopped the truck and said, “One last thing. We aren’t allowed to call it ‘junk mail.’ We call it ‘bulk business mail.’”

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About The Author

Lorraine LoBianco's picture

Lorraine LoBianco started writing as soon as she could hold a pencil. She is the co-editor of the British Film Institute-nominated “Letters – Jean Renoir” and has written hundreds of articles and blogs for Turner Classic Movies. She has worked in television for over 15 years and is very proud to be part of the evox staff.

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Man stressed out in home office with computer and paperwork.
07/09/2017
To Shred or Not to Shred Too much paper makes everyone crazy and I’m no exception. Today I’m going through all my paper files to pull out everything that can be tossed, scanned, and/or shredded... read more
Keyring of house keys on black tabletop.
03/12/2017
Asking yourself the question “Where will I think to look for this?” might be the single greatest organizational step you can take. Asking yourself this question puts you in a state of... read more
Man at starting line of race, ready to run.
11/21/2016
How many times have you been at a restaurant and the server circles by your table to ask, “Still working on that?” or “You finished with that?” I’ll leave the manners of such a question to friend... read more
close up on woman's wrist with watch and bracelets
08/14/2016
We all fall prey to it at some point. And while there may be legitimate periods of time that are completely full and inflexible, our lives as a whole are not. We’re trying to regain some... read more
close up man holding cell phone
07/10/2016
Set aside a regular time for follow up. You’ve met all these great people – in person at events, online through social media, or via email introductions from others. You know you have to follow... read more
close up of typed paper gone through shredder
07/03/2016
Dear Andrew, I love your ideas! Should basic personal info like addresses be shredded or can things like addressed envelopes and magazines be recycled? It would help if I didn’t have to tear... read more
black and white photo of analog alarm clock
04/17/2016
Determine your work  hours, and stick to them! Every business has office hours (or store hours, if retail). Why don’t you? Why do you feel it is necessary to work all hours of the day and... read more
young bearded man focused on work in office
03/13/2016
At some point you will realize that there are certain tasks that you are really brilliant at – that are your unique gift to the world. We are well served when you focus on doing that... read more
brass plaque on ship says WHEELHOUSE
02/21/2016
Know Your Wheelhouse Imagine this: Your computer hard drive crashes. You hadn’t done a backup recently. Everything you need is on that computer. What do you do? Do you spend days researching... read more

Pages

Man stressed out in home office with computer and paperwork.
07/09/2017
To Shred or Not to Shred Too much paper makes everyone crazy and I’m no exception. Today I’m going through all my paper files to pull out everything that can be tossed, scanned, and/or shredded... read more
Keyring of house keys on black tabletop.
03/12/2017
Asking yourself the question “Where will I think to look for this?” might be the single greatest organizational step you can take. Asking yourself this question puts you in a state of... read more
Man at starting line of race, ready to run.
11/21/2016
How many times have you been at a restaurant and the server circles by your table to ask, “Still working on that?” or “You finished with that?” I’ll leave the manners of such a question to friend... read more
close up on woman's wrist with watch and bracelets
08/14/2016
We all fall prey to it at some point. And while there may be legitimate periods of time that are completely full and inflexible, our lives as a whole are not. We’re trying to regain some... read more
close up man holding cell phone
07/10/2016
Set aside a regular time for follow up. You’ve met all these great people – in person at events, online through social media, or via email introductions from others. You know you have to follow... read more
close up of typed paper gone through shredder
07/03/2016
Dear Andrew, I love your ideas! Should basic personal info like addresses be shredded or can things like addressed envelopes and magazines be recycled? It would help if I didn’t have to tear... read more
black and white photo of analog alarm clock
04/17/2016
Determine your work  hours, and stick to them! Every business has office hours (or store hours, if retail). Why don’t you? Why do you feel it is necessary to work all hours of the day and... read more
young bearded man focused on work in office
03/13/2016
At some point you will realize that there are certain tasks that you are really brilliant at – that are your unique gift to the world. We are well served when you focus on doing that... read more
brass plaque on ship says WHEELHOUSE
02/21/2016
Know Your Wheelhouse Imagine this: Your computer hard drive crashes. You hadn’t done a backup recently. Everything you need is on that computer. What do you do? Do you spend days researching... read more

Pages